agm-GOVERNANCE
The Annual General Meeting (AGM) is the club’s official yearly meeting, held before 15th July, where fully paid-up members can have their say and cast their votes on key decisions.
It’s where we review how the club is doing, approve important matters like membership fees, vote on any proposed changes to club rules, and elect our Executive team. Reports and nominations are shared ahead of time so everyone has a chance to read them, ask questions, and take part in shaping the club’s future.
01
STEP
Notice of AGM & Nominations of Executive Officers
By 31st May
Notice for the elections of Executive Officers shall be posted by the Club Secretary by the 31st May each year. The notice will request members to propose and second consenting candidates for each role. Indicating the date of the AGM and the date the nominations must be received.
02
STEP
Club Rules and other special business
Received by 28 days prior to AGM (12th june)
Any decision or amendments to the Club Rules and other special business ie questions raised by members, received in writing by the secretary at least 28 days prior to the Annual General Meeting, will also be considered and dealt with appropriately.
03
STEP
Nominations for Exec Roles Recieved
No later than 25 days before the AGM. 15th June
Members & Club Executive to submit their nominations for the Executive Officers roles must be received in writing by the Club Secretary no later than 25 days before the AGM.
04
STEP
AGM Agenda & Executive Reports
20 days prior to AGM - 20th June
Notice of AGM stating the date, time and venue of meeting sent to all Members to be received not less than twenty days prior to the date of the Meeting with the agenda and a copy of the Exec reports inc Club's Financial Statement for the preceding financial year.
05
STEP
Nominations for Executive Roles Published
No later than 14 days prior to the AGM - 26th June
Presented by the Club Secretary on a Club Notice Board and on the members closed Facebook Group not less than 14 days prior to the AGM.